Staff Australia collects personal information to recruit, place, manage and pay workers, and to meet our legal and contractual obligations as a labour-hire provider.
What is personal information?
Personal information is any information and opinion (whether true or not) about you. It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements. Personal information includes sensitive information.
What is sensitive information?
Sensitive information is a special category of personal information. It is information or opinion about your:
a. Racial or ethnic origin
b. Membership of a political association or religious beliefs, affiliations or philosophical beliefs
c. Membership of a professional or trade association or membership of a trade union
d. Sexual preferences or practices
e. Criminal record
f. Health information
It includes personal information collected to provide a health service. Sensitive information can, in most cases, only be disclosed with your consent.
Who will be collecting your personal and sensitive information?
Your personal and sensitive information will be collected by Staff Australia Pty Ltd for its own use in connection with your work placements. Your personal and sensitive information may also be collected by Government Job Finder/Seeker Programs and passed onto Staff Australia Pty Ltd for the purposes of finding you suitable
employment.
How will your information be collected?
This information will be collected from you directly when you fill out and submit a Staff Australia application form either via an online Job Vacancy platform or directly through our website or by other direct means.
Personal and sensitive information will also be collected when:
a. We Complete reference checks to verify your work history and experience
b. We receive the results of any competency or medical tests
c. We receive any performance (either positive or negative)
d. We receive any complaints, feedback, or investigations from or about you in the workplace
e. You provide us with any additional information
When will your information be used?
Your personal and sensitive information may be used in connection with:
a. Your onboarding with Staff Australia using an onboarding software program
b. Your application for employment
c. Your work placement
d. Your performance appraisals
e. Any test or assessment (including medical tests and assessments) that you might be required to undergo
f. Our identification of your training needs
g. Any injury management or workplace rehabilitation plan or program
h. Our investigation into any complaint or incident in which you may be involved
i. Any insurance matter that requires disclosure of your personal or sensitive information.
j. To assess your ability to meet any mandatory requirements to attend a worksite
Your personal and sensitive information may be disclosed to:
a. Potential employers and clients of Staff Australia
b. Referees for the purpose of identification
c. Our technology/software providers for you to access our technology platforms in relation to your
onboarding, rostering, recruitment, and processing of your pay
d. A worker’s compensation body or insurer
e. Our contractors and our suppliers i.e.: RTW contractors, IT database providers
f. Registered Training Organisations for the purpose of pre-vocational training and up skilling
g. Any person with a lawful entitlement to obtain the information or because of an investigation which requires disclosure of your personal and or sensitive information – including but not limited to Government, Statutory and Regulatory bodies, Superannuation Funds, The Department of Human Services and the Australian Taxation Office
h. Government Employment Services Australia and other employment service providers to maximise employment opportunities for Job Seekers Staff Australia does not routinely disclose information overseas. If disclosure to an overseas provider becomes necessary, we will take reasonable steps to ensure compliance with the APPs
How will your information be stored and secure?
Staff Australia will only store your personal and sensitive data as required for your employment and in line with record keeping minimum requirements as set out by government standards. To ensure the security of data we have implemented high quality security standards across our business which includes but is not limited to:
a. High level security protection software
b. High Level Microsoft Business Premium security measures
c. A mail filtering software which blocks potential threats
d. Multifactor Authentication in line of business apps and programs
e. Administrator controlled software and programs
f. Anti-ransomware, anti-virus, anti-spyware measures
g. Limitations to levels of access of information by our internal employees who manage or use your data
We retain personal information only for as long as necessary to fulfil legal, regulatory and employment-related requirements.
If you do not give us the information
If you do not give us the information we seek, you may be limiting our ability to locate suitable work for you.
Gaining access to your information to correct it if it is not correct
Subject to some exceptions, which are set out in the Australian Privacy Principles (principal 6 – Access and Correction), you have a right to see and have a copy of personal and sensitive information about you that we hold.
If you can establish that the information is not accurate, we will take reasonable steps to correct it so that it is accurate and up to date. If you wish to access your rights of Access and Correction, you should contact the Staff Australia Privacy/Compliance Officer privacy@staffaus.com.au
I consent to the collection, use, disclosure, and storage, of my personal and/or sensitive information as outlined in this
By applying or engaging with Staff Australia, you consent to the collection, use and disclosure of your information in accordance with this policy